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Executive Assistant


OLG (Sault Ste. Marie)

GAME ON – OLG needs you

We’ve said GAME ON, and we mean it – OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital (OLG.ca), retail lottery, and land-based casino channels. In our fiscal 2019-20 year alone, OLG delivered over $2.3 billion in net profit to the Province of Ontario. Despite our success, we are now setting our sights on becoming a top competitor in the digital gaming space all while strengthening our retail presence across Ontario.

We are ready to take this game to the next level and need a passionate Executive Assistant, Legal Services & Litigation,  to be responsible for providing direction, assistance and coordination for the day-to-day administrative needs of the Corporate and Litigation Legal Services Department.

YOUR ROLE IN THE GAME

Reporting to the Senior Manager Counsel, Legal Services, Corporate and Litigation, you will be empowered to:

  • Prepare, draft, revise and organize legal documents and correspondence to facilitate workflow and compliance with records management/EDRM policies

  • Provide support related on litigation matters as required, including review and assistance with filing of various legal documents

  • Review and process legal invoices to ensure timely payments to suppliers and vendors 

  • Manage the Senior Managing Counsel’s calendar in posting meetings and appointments correctly and assessing matters of urgency in a self-directed manner to promote seamless workflow

  • Exhibit strong writing and editing skills in the drafting, review and proofreading of legal documents, letters, internal and external emails, briefings, memos and other forms of communication to ensure accuracy and completeness

  • Apprise Senior Managing Counsel and key stakeholders of last-minute scheduling changes and other matters of urgency to facilitate daily operations and minimize issues

  • Receive and review Statements of Claim and distribute to appropriate internal contacts in a timely manner

  • Arrange and manage couriers and deliveries to ensure sensitive information is delivered and received in a timely manner

  • Coordinate internal and external meetings, reserve and prepare meeting rooms, audio visual and teleconferencing as required, distribute meeting materials

  • Prepare, review and obtain approval for legal invoicing to ensure expenses are submitted accurately and timely

  • Organize and expedite daily workflow to ensure the achievement of key milestones within schedule

  • Organize, plan and book travel in accordance with OLG policies and procedures

 

WHAT YOU NEED TO PLAY

Work experience: A minimum of 3 to 5 years’ experience in a Senior Administrator role required; experience working in a law firm/legal department supporting litigation is strongly preferred; demonstrated experience managing the office of a senior executive, administrative planning and management, senior executive meeting support and managing confidential and sensitive information and conversations with tact and professionalism

Education:  College Diploma in Administration or equivalent

Skills: Highly proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook, PeopleSoft Financials, along with strong technical/internet skills that can be leveraged for research; proven ability to work to tight deadlines, managing complex projects, multiple conflicting priorities and stressful situations with confidence; demonstrated professional judgment, integrity and decision-making abilities; strongly achievement oriented; the successful candidate will be a good organizer and an excellent communicator with the ability to work with and achieve results with all levels of staff and management; strong writing, speaking, presentation and research skills; excellent listener; strong project coordination and problem-solving skills; proven ability to identify areas for improvement and take initiative to implement; excellent relationship building skills, including the ability to work collaboratively in a team environment; previous experience tracking budgets and reviewing legal billings

Collaboration & fun: Inclusive and collaborative work style while creating fun and excitement in our work

Integrity and trust: Do what's right and operate with transparency and openness
 

PERKS OF JOINING OUR TEAM

  • Part of a Bigger Picture: socially responsible company that gives back all its profits to the province and people of Ontario

  • Flexible Work Environment: to help balance both work and life

  • You Matter: family friendly work practices and remote work

  • Freedom to Innovate: supports new and better ways to be successful

  • Be your Authentic Self: environment that values diversity as a source of strength

  • Learning Galore: 24-7 access to robust online learning programs 

  • Public Service Pension Plan: participate in a major defined benefit pension plan sponsored by the Government of Ontario

  • Variable Pay Program: performance-based incentives to share in our success (For Permanent OLG Employees Only)


Learn about OLG – GAME ON!

OLG’s purpose is to contribute to a better Ontario by delivering great entertainment experiences for our customers. We are a multi-billion-dollar organization with a wide array of business lines including, lottery, land-based casinos, digital lottery and casino, horseracing, and charitable gaming. OLG is amidst a massive transformation focusing on being customer obsessed and bringing our digital business to a whole new level.

The key to our success is our people. Our culture will be grounded in true, positive partnerships that embrace trust, clarity, and openness in all that we do. We are supporting and empowering employees and teams across the organization through greater accountability, leadership development and growth opportunities. OLG is embracing more flexible work options and family friendly work practices including remote work.

Equity, diversity, and inclusion are essential elements of our culture, the cornerstone to our values of respect, integrity, stewardship, and excellence. At OLG, our employees have the space to be themselves and use their perspectives and skills to benefit the people and the Province of Ontario.

While we are re-shaping and growing our business, we are unwavering when it comes to living our purpose, and ensuring our business delivers meaningful benefits for the people of Ontario. OLG’s net profits are reinvested back into the province, contributing to the quality of life for Ontarians.

To learn more about OLG go to our website at  www.olg.ca  

We look forward to hearing from you, interested applicants please apply online by February 7, 2023.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at careers@olg.ca if you require accommodation at any time throughout the hire process.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

#LI-Hybrid

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection, please contact careers@olg.ca, 800-70 Foster Drive, Sault Ste. Marie, ON, P6A 6V2.



Contact OLG (Sault Ste. Marie)